What Does an Executive Secretary Do?

Today's Executive Secretaries combine hard technological savvy with the softer skills of effective personal interaction to add significant value to their organizations. This article will briefly describe what an Executive Secretary does.

Overview of the Executive Secretary Position

Executive Secretaries work directly for and provide close administrative support for an executive. Executives include those at the management level of an organization who has the authority to determine and implement policy. The extent of an Executive Secretary's own authority, along with his or her responsibilities and duties, often depends on the power exercised by the supervising executive. Whatever that may be, Executive Secretaries often have administrative and managerial duties, among other responsibilities.

Administrative Duties for Executive Secretaries

Administrative duties include clerical and gate-keeping responsibilities typically associated with secretarial positions. Today, these duties have been much enhanced by information technology. Common tasks include the following:

• Taking dictation and writing correspondence
• Reading and screening correspondence
• Receiving and screening callers and visitors
• Coordinating the executive's calendar, schedule and itinerary
• Making travel arrangements
• Prioritizing and referring information appropriately
• Producing documents, charts and presentations
• Editing documents and preparing them for executive approval
• Maintaining records and files
• Operating and maintaining office equipment
• Monitoring office expenditures

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Com este artigo que retirei do site DegreeDirectory.org pretendo sinalizar as atividades de um(a) Secretário(a) Executivo(a). Os Secretários Executivos de hoje combinam a tecnologia com as habilidades da interação pessoal. As tarefas mais comuns são: Redação / Organização de agenda / Planejamento de viagens /  Organização, acompanhamento e monitoramento do escritório.

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Vocabulário importante:
technological savvy - compreensão tecnológica

managerial duties - deveres administrativos